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Mushahit 2012

General Description

A auto-repair Garage management system is divided into 8 principal menus. The Daily management menu contains the most used programs: the creation of the various documents, queries relating to operation times and spare parts prices, document locating (archive), receipt of an employee clock, receipt and issue of supplier invoices, opening and closing of repair order.
 When the vehicle arrives at the auto-repair Garage, a repair order is opened. The warehouse manager issues spare parts, via a warehouse management menu, directly to the repair order. The system allows the warehouse manager to locate an item using a picture catalogue, a bar code or the systems price list. The work manager issues a report on the execution of the work on the vehicle. He has a manufacturer’s operations times system, which is classified according to topics, and which enables accurate and rapid tracing of the work activity. On completion of the repair, the repair order is closed to an invoice.

Inputting a supplier invoice entails three main operations: inputting details to inventory examination and comparison of prices, and supplier crediting.

The opening of a repair order, closure to invoice and inputting a supplier invoice covers the main operations of the system: recording the vehicle in the vehicle register, recording of entry and exit of inventory items, recording of a monetary operation (in the case of a tax invoice/receipt), the client has been charged, the supplier has been credited etc.
Main Characteristics:

Repair Order

  • The ability to open a repair order to a mechanics or body repair. The system’s service program allows the repair order to be structured for convenient use by the workshop.
  • The ability to close the repair order to a credit invoice, invoice/receipt, manufacturer’s warranty claim or internal charging.
  • The ability to close an application for a warranty claim to an invoice.
  • The ability to summarize applications for warranty claims in a single invoice.
  • The ability to print a repair order to a temporary invoice.
  • The ability to close a repair order without charging.
  • The ability to split an invoice from the repair order into a number of invoices. For example: part may be charged to the client and part within the terms of the warranty applications.
  • The issue of an order outside work (ordering work from an outside supplier) and automatic charging of the repair order.
  • Creation of spare parts vouchers via the warehouse and automatic charging of the repair order.
  • Updating the repair order with the number of hours actually worked on a vehicle via a program that receives information from the employees’ clock.
  • Updating the repair order with the amount of standard time in accordance with the manufacturer’s operation time - this allows comparison to be made with the number of hours actually worked.
  • Updating the repair order with the total amount of commission paid to the various departments.
  • Classification of spare parts issued to the repair order to departments and employees.
  • Classification of the jobs recorded on the repair order to employees.
  • The ability to price an hour’s works for charging repair order in terms of the type of vehicle, client or employee.
  • The ability to stipulate maximum quantities for charging for oils or materials on the repair order in terms of the model of the vehicle.
  • The ability to define kits (an abbreviated code used for linking jobs spare parts for execution). Definition of periodic work on a vehicle when a repair order is opened will generate automatic charging of the jobs and spare parts.
  • The ability to define work specifications. When a repair order is printed the work and tests to be carried out on the vehicle are denoted (not necessarily for charging) in accordance with the work manual of the vehicle manufacturer.
  • The ability to define vehicles for which campaigns are to be conducted, in accordance with the manufacturer’s guidelines. When a repair order is opened, a caution will be received and the work operation to be executed will be indicated based on the manufacturer’s method of charging operation times.
  • The ability to import a vehicle file (recording of vehicle deliveries by the vehicle importer). While the license number is keyed in, when the repair order is opened, the system automatically establishes the vehicle details (engine number, chassis, model, delivery date, year of manufacture etc.). Accuracy of details is important when making warranty claims and method of charging operation time charged by the manufacturer. This saves keying in a large amount of data.
  • The ability to independently define importing of the manufacturer’s method of charging operation time and the spars parts prices.
  • The ability to define the structure of the chassis number, identity of the manufacturer and vehicle model.
  • The ability to define the manufacturer’s method of charging operation time based on topics and assemblies, including images.
  • There is an interface for transferring all services work, repair work and warranty claims (history) to the vehicle importer. These may be transferred to an external system or the Musahit 2012 monitoring and control system.


Application for a Manufacturer’s Warranty Claim

  • The ability to define the warranty period of the vehicle limited to a number of years or mileage. When the repair order is opened the system provides an alert that the vehicle is not covered by warranty.
  • The ability to define jobs which include an extension or shortening of the warranty period. When the work is recorded on the repair order, the system adjusts the warranty period according to the type of work carried out.
  • Definition of characteristic faults (faults covered by the warranty that reoccur). The ability to link work carried out to spare parts and to a damage code and cause of damage. When the work is recorded on the repair order, spare parts are also automatically charged. The damage code and cause of damage are recorded accordingly.
  • The ability to check duplication of work recording.
  • There is an interface for transferring warranty claim applications for approval to the vehicle importer.
  • There is an email system for receiving replies regarding validity and approval of claims from the vehicle importer.
  • The ability to use the above interfaces with external systems and/or the Musahit 2012 monitoring and control system.


General Definitions and Reports

  • Definition of managerial tables: employees, departments, agents, assessors, insurance companies, customers, suppliers and banks.
  •  Definition of technical tables: type of vehicle, vehicles, vehicle models, sub models, damage code, code of cause of damage, kits, work specifications, characteristic faults, maximum quantities, price lists and method of charging operation time.
  • The report system is divided into 9 main topics: workshop reports, printing of price lists, monitoring collection of payment, monitoring sales, cash till reports, alphabetical directories, inventory reports and label production. There are a total of 90 different reports


Storage Facility and Inventory

  • Recording inventory, updating activities by counting, inventory card (presentation of balances and activities).
  • Issuing of spare parts to repair orders, supplier invoice inputting (entry to inventory).


Updates and Queries

  • Global price updates, updating prices from floppy disks, interface to an external accounting system, interface for transferring warranty claims.
  • Vehicle history according to: repair order number, license number, customer name, and customer code, invoice number.
  •  Locating customers’ checks by amount.
  •  Request for details of price and quantity.
  • Employee attendance.
  • Booking work on vehicles.


System Maintenance

  • Definition of workshop details, system meters definitions for inputting price lists and method of charging operation times.
  • Service program: validating files and indexes, backup systems


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